STEPS FOR ALLOTMENT OF UCP
Login by DDO
All the DDOs in Haryana State have been given User IDs in Budget Allocation and Monitoring System.
The DDOs have to use the same User ID and Password in eSalary Software also. First of
all a DDO has to double click on the icon given on the desktop of his computer,
to open Internet Explorer. In the address bar he has to write the www.hrtreasuries.gov.in, the official website of Treasuries and Accounts Department
will appear. On this page look for the link given for eSalary software. By clicking on this
link DDO will be redirected to the website of eSalary. On the eSalary website DDO will see the Login page
like this -->
DDO has to give his Budget
Allocation and Monitoring System’s User ID here in front of ‘Enter User
Name’ and the same Password, which he has been using in BAMS in front of ‘Enter Password’. After this he has to select the
financial year in which he wants to work. And at last he has to enter the five
digit random number given in a green box, in the box given in front of ‘Enter
Code’. He has to click on ‘Login’ button to log into his account after he has
done the above steps.
2. Edit User Profile
On first time when he will login the
screen ‘Edit User Profile’ will appear.
On this page he will see his Profile,
which has been created in BAMS. He
can Enter/Update his Profile information, like he can give his current
designation or he can change the name and designation and other information as
well, if the information displayed here relates to the person who was having
the charge of DDO before him. He can give his email Id and Mobile number also.
DDO registration No. and his DTO registration No. are being displayed,
these are not required to be entered. DDO TAN No. as allotted by Income Tax Deptt. to a DDO is also required
to be entered.
On entering the TAN No. a
confirmation dialogue box will appear, in which TAN No. and Name, TAN Name and
address will be shown, DDO has to confirm that all the information shown in
this box is correct and related to him, for this he has to click on the
‘Confirm’. If the information displayed does not relate to him, he has to click
on ‘Cancel’ button. By this the wrong TAN No. entered will be cleared and the
DDO has to re-enter the TAN No.
3. Creation of Maker Password
At last he has to enter Maker’s
Password. Maker is the person who will make all the entries in the software on
behalf of DDO and DDO is Checker. Maker can log into the software with the same
User Id which is used by DDO to log into the software. Like here the DDO’s User
ID is “ddotaa2”. So the User ID for Maker also will be “ddotaa2”. The
difference will only be of the Passwords. The DDO will login by his User ID and
password allotted to him in BAMS whereas
the Maker will login by DDO’s User ID and Maker Password, which is to be
created by DDO in his ‘Edit User Profile’ on his first log into the software.
At the end of the editing of User Profile DDO will give Maker Password and will
re-enter the same password to confirm it. At last he will click on ‘Update
4. Allotment of UCP for EPS
The person entering data or Maker will login the website from DDO’s
User id and the password assigned by DDO to him, from the same login page. The
following screen will appear.
In Maker’s login every page will have a label “Maker” on its top left
side, under the ‘Employee’ Menu, whereas in Checker’s login “Checker/DDO” will
appear in its place. On
this page Maker will place the cursor on Employee Menu and all the options of
this Menu will be visible.
The first option in this Menu is ‘Allotment of Unique Code for Payee(UCP for EPS)’. This option of allotment of UCP is to
be used only for those cases where UCP has not already been allotted for EPS by
the Treasury. It is also possible that
due to some technical reasons this facility is not enabled for the time being.
In such cases, DDO should approach Treasury for allotment of UCP. Further, in
case the employee is not having any PAN, then only Treasury Office can allot
the UCP and so the DDO should contact Treasury Office for the same. In case the
facility is enabled then by clicking on this option user will see this
In this page user has to fill all the information of a payee, which is
required for UCP generation like Name, Payee Type--- Employee, Others, Third
option Employee has further 2 options—GPF and NPS.
employee has GPF then his GPF series and GPF No. is to be filled.
On entry of GPF No. the user has to confirm the detail of the GPF No.
displayed on the screen.
clicking on ‘Confirm’ button, the GPF detail window will disappear and by
clicking on ‘Cancel’ GPF No. entered will be cleared.
And in case the employee is on deputation in Haryana Govt. then the
Maker will click on the checkbox given against the line “On Deputation from
Govt. of India or Other State.” à
By clicking on this checkbox, the GPF Series will be disabled by
showing the value ‘HRDEPUTE’ and the Maker has to enter only GPF Number in the
box given for this purpose.
And if the employee selects NPS then the PRAN No. is mandatory to be
On entring PRAN No. a
confirmation dialogue box will appear containing the detail of the PRAN No.
entered by the user.
Like GPF No. confirmation, PRAN confirmation is also required. After
this the PAN number is to be filled, which is also mandatory.
The last section of this page is Bank A/c Detail. There is a checkbox
given in front of Bank A/c Detail. If the user hasn’t the IFSC code of the bank
branch, in which the payee has his account, he has to click on this checkbox.
By clicking on this checkbox the IFSC code and MICR code boxes will be disabled
and all the lists like State, district, bank name, bank
address will be enabled for the selection.
the user will enter the IFSC code of the bank branch and all the disabled lists
will show the information related to that IFSC code.
As you will press Tab button on your keyboard after entering the IFSC
code, all the information of this IFSC code will appear in the lists given
Now user will enter Payee’s Bank A/c number and also the code given in
At the bottom of the page before clicking the ‘Submit Detail’ button,
user has to confirm the detail entered by him, that all the entries made by him
are correct. If there is any discrepancy he should not confirm the detail by
clicking on the checkbox, given for this purpose. In this case the Maker may
contact at the helpline number 9467630333 or the helpline number/email as
mentioned at login screen.
Otherwise, he will click on this ‘confirm’ checkbox and then will
submit the detail by clicking on ‘Submit Button’. The message will appear on
the screen regarding the Unique Code allotted to the Payee.
In case the user enters
PAN, GPF No., Pran or Bank a/c no. which is related to any other Employee, by
mistake, and clicks on the button ‘Submit Detail’, then a window will appear.
“A Payee with same detail exists”. He has to click on ‘Use This Detail’
button and change the Bank Details (if needed). The Payee will be registered
The UCP of this Payee will remain the same which was allotted to him
by another DDO, and the Payee will be registered with the same UCP, with the
new DDO as well.
After entering the detail of all Payees, Maker will get the printout
of the Report ‘Payees’ List for Verification’. For this purpose he will select ‘Payee
’Payees’ List for Verification’.
By clicking on the second option in ‘Payee Reports’, the report
‘Payees’ list for verification’ will be generated.
The Maker will put his signatures at the place given for the
‘Signatures of Employee entering data’ and hand over the report to Verifying
Official. Verifying Official will then check and verify the details of the
employee from PART-A and PART-B of form ES-2 and will rectify the mistakes done
by the Maker, by red ink, on the List of Unverified Payees. All these Payees are required to be verified
by the Checker in his login before entering their Personal Detail. For this
purpose Checker will log into the site using his User ID and password.
While he will place the cursor on
‘Employee’ Menu, all the options will be visible. To verify the Payee Detail
for EPS he will click on the first option.
The list of unverified Payees will
appear on the screen with a link for ‘View Detail’ in front of each.
By clicking on the link given he can
have a view of Payee Detail.
If all the information is not
correct, user has to click on the checkbox given in front of the information
found incorrect and then he will click on ‘Not Verify’ button.
If he doesn’t checks any checkbox
before clicking on ‘Not Verify’ button, a message will appear:--
If the Checker clicks on ‘Not Verify’
button, the Payee Detail will not be verified. Now the Maker has to login from
his Password and he has to select the option ‘Edit Payee Detail for EPS’ and
then Payee’s Name from the list of Unverified Payees.
He will select the Payee’s name whose detail
is to be updated. And the Maker will see a red outline, on the field, in which correction
He will edit the detail and will
click on the button ’Update EPS Detail’.
Now in DDO’s Login when he will ‘View
Detail’ of the same Payee.
All the fields edited by the Maker will
be shown with red background. DDO needs to verify the details after ensuring the
correctness of this data.
If complete detail of the Payee is
correct then user will click on ‘Verify’ button.
And record will be verified and will
disappear from the list of Payees to be verified.